Sage Timberline Office News & Tips
Save Time and Money with Aatrix® Payroll Tax Forms eFiling

How much time do you spend on the dreary tasks of getting W-2 forms to align properly on your printer, separating the forms, and then stuffing them in envelopes? What about time spent completing your payroll tax return, cutting a check, and rushing it to the post office before the deadline? A recent study indicated that the number one feature that payroll professionals deemed critical was the ability to complete state and federal payroll reports automatically from their software. With the Aatrix® eFile service, this wish is granted.

The Cost of Paper Forms
Studies show that in-house production of IRS Form W-2, including the purchase of preprinted forms, can cost as much as $4.50 per employee. When you electronically file forms, your costs are less than half this amount and you save significant processing time as well. Customers who electronically file have reported reducing their tax form preparation time from 20 hours to 2 hours. And because the forms are automatically populated with data from Sage Timberline Office, you eliminate data entry errors as well.

How It Works
The Aatrix eFile Service enables you to electronically send forms and reports directly to the appropriate government agency, thereby eliminating the need to print and mail them. The service also can print and file your forms and it even can submit tax payments on your behalf. No more worries about whether the check will arrive on time to avoid a penalty. Over 250 forms, several for each state, are supported. In addition to electronically filing your W-2, W-3, and 1099 forms, you can eFile Federal and State Withholding Payments; 941, 940, 943, 945 Reports; Federal and State Unemployment Reports; Federal and State Unemployment Payments; and New Hire Reports.

To complete these forms, just launch Sage Timberline Office. It will generate your government forms with much of the information pre-filled automatically. You can easily review and make adjustments on screen as-needed, or review and edit forms by printing them out to plain paper. Then it is a simple matter to send them to the Aatrix eFile Center for processing. Once processed, your forms are electronically sent to the appropriate agencies.

Employee Access to W-2 Data
When using the eFile service, you have several options in providing W-2 information to employees. If you prefer, Aatrix will mail a hard copy of the Form W-2 directly to each employee. Or you can offer employees the option to access their W-2 forms over a secure Web site. Simply provide them with their login information and they can print their own. No more reprinting lost W-2 forms — your employees will have 24/7 access to their W-2 information.

eFile Pricing
The pricing for the W-2 eFile service varies depending on the option you choose.

• Complete W-2 eFile Service — W-2 forms are electronically filed with the appropriate state and federal agencies, hard copies are mailed to your employees, and posted to a secure Web site. The current price is just $1.79 per employee.
• Express W-2 eFile Service — This option electronically files federal and state W-2 forms and provides employee access to W-2 information online via a secure Web site. This option costs $0.99 per employee.
• Federal and State Only — W-2 forms are electronically filed with state and federal agencies. You print and distribute your W-2 forms to employees yourself. The cost is $0.99 per employee.
• Federal Only — W-2 forms can be electronically filed with the federal government, including W-2 and W-3 forms, at no charge.
• State Only — You can choose to electronically file your state W-2 forms and corresponding state W-3 forms only for $0.69 per employee.
• Local W-2 eFile Service — Electronically filing supported local W-2 forms is $0.69 per employee and can be combined with any other eFile option.

Note that there is a minimum charge of $24.95 for any W-2 eFiling service. Payment is made via a major credit card at the time of the filing.

Forms Library Available
There are over 250 U.S. state and federal forms automatically available to Sage Timberline Office customers on a service contract. To view the Aatrix library of tax forms and verify that the forms you need are available, visit the Aatrix Timberline Office page.

Please give Integrated Computer Systems Support a call at 425-820-6120 with your questions.

 

A recent study indicated that the number one feature that payroll professionals deemed critical was the ability to complete state and federal payroll reports automatically from their software. With the Aatrix® eFile service, this wish is granted.