Sage MAS 90 & MAS 200 ERP Software News & Tips
2009 Year End Procedures

Year-end is coming and we know that always represents extra challenges and lots of questions in terms of proper procedures for closing your MAS90 and MAS 200 modules. We have provided this handy guide for you to refer to. It is extremely important that each and every one of these steps be followed in the order presented. Also, be aware that the Payroll module does not contain a Future Period capability so it is very time sensitive as to how and when it is closed. Please contact us at 425-820-6120 if you have any questions about this process, or if you are running modules not contained on the list such as e-Business Manager or Sage Extended Solutions.

One other note: Many of these year-end closing procedures recommend printing of numerous reports. If you are using Paperless Office, you can make a green contribution by utilizing the Period End functions to electronically archive your reports.

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Below is an example of a more detailed step by step procedure for closing the General Ledger module (step 15 above).

General Ledger Period-End and Year-End Processing Checklist

Do not close a fiscal year until all adjustments are made and financial statements are produced. You can post transactions to future fiscal years, while keeping the prior year open.

Before completing period-end or year-end processing, perform the following steps:

1. Verify that all activity and adjustments in modules integrated with General Ledger have been completed for the current period.
2. Back up the General Ledger files.
3. If you are performing year-end processing, select the Copy Actual to Default Budget at Year End check box in the General Ledger Options window, and create a new default budget for the next fiscal year.
4. Print and update the Recurring Journal.
5. Print and review the General Ledger Worksheet.
6. Enter any closing adjustments for the period using General Journal Entry.
7. Print and update the Daily Transaction Register.
8. Make any necessary budget revisions using Budget Revision Entry, and update the Budget Revision Register.
9. Print the Trial Balance and Standard Financial Statements for the period, and verify that the Balance Sheet is in balance.
10. Print the General Ledger Analysis (if necessary).
11. Print the General Ledger Detail Report. If you are closing the year, print the report for all periods.
12. Select allocations to post and decide whether to post all required allocations now or during period-end processing or year-end processing.
13. Decide whether to print period-end reports now or during period-end processing.

What if I need help?
Whether for General Ledger or other modules in MAS90 and MAS 200, additional support is available to help you with the myriad year end issues. ICS also provides classes on Period End and Year End Processing. Contact your Integrated Computer Systems Support service representative at 425-820-6120 for a list of upcoming dates and times.